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How to Hire Your First Assistant

You do all you can. You go as far as you can go. You get all the results you can get, and when you can’t go any further, you look for help. This person should come in the form of a talented assistant. They are the  first hire you should make because you have reached a point when it’s time to implement systems in your real estate business.


Creating effective systems can be complicated and time consuming. In fact, many agents quickly become frustrated ultimately shortcutting the whole process. That’s where the administrative help comes in. Most successful real estate agents hire this person before they fully develop and document their systems and tools. In The Millionaire Real Estate Agent, when you hire an assistant you are moving to the second level of your real estate business.

2nd Level: Hiring Your First Assistant

Sales and Marketing

Administrative and Processing




1st Assistant

One major point you’ll have to address up front is whether to hire a licensed assistant or non-licensed assistant. Here are the pros and cons:

The Pros and Cons and Hiring a Licensed Agent



Assistant allows agent to focus on lead generation by having the business knowledge, experience, and the ability to do other tasks. Assistant may cost more.
Assistant has already made a career decision to be in real estate. Assistant tends to bring his or her own clients and wants to work with them. It can get messy.
Assistant understands the commission business.
Assistant is already trained in the business.

The job duties of an assistant may vary from agent-to-agent. There are some general requirements that this person must possess.

Assistant Job Duties:

  1. Take most of the 80 percent off your plate.
  2. Implement and solidify systems.
  3. Create and manage budget.
  4. Define and implement office tools.
  5. Perform detail work – SC or CS DISC profile.

Now that you know what you need, the next step is finding the assistant. Many top agents start with their personal and profession sphere. In fact some of the best hires come from sphere referrals. Other channels include Craigslist, newspaper ads or job search engines such as Monster or Yahoo.

When posting your hiring ad, be sure to follow this list of “Do’s” and “Don’ts”



Use the MREA “Missing Persons Report” for a detailed job description.* Use a vague, general job description.
Include salary – be specific. Base salary on experience.
Give your phone number to call. Shortcut the process.

*Missing Person Report: Sketch a description of this person before looking at resumes. Portray them in so much detail that if someone found them, they’d approach you saying: “I found your perfect person!”

What was your first hiring experience like? Share in the comments below!

If you liked this post, be sure and check out Four Tips for Hiring a World Class Executive Assistant on

Posted in Leverage
7 comments on “How to Hire Your First Assistant
  1. Good advice and at the perfect time!

  2. Don R. Lorg says:

    Good information. It seems from my experience that a person closing 36 or more units depending on the listing side percentage could be getting close to maximizing capacity to keep up and serve everyone well. 50 units is certainly pushing beyond most people’s ability to provide consistent good service. A good admin person can change your life.

  3. Rob Leetun says:

    What about hiring an assistant who is not licensed? A person who is a diamond in the ruff who people gravitate to?

    • Every person is different and I can only speak from my experience. Not licensed did not work out well at all for me. What you make investing you have to get back ten fold. Now my new assistant is licensed, has amazing systems and from day one cleared up, gave me a blank calendar to commit to time blocking, took everything off of my plate and said give me more! Licensed & experienced made a huge difference for me.

  4. Great post! I am getting closer and looking forward to completing a ‘missing persons report’ in the near future.

  5. It is really not easy to begin outsourcing your VAs. Good thing you shared this article to help us who would like to venture in this kind of field.

  6. Thanks for posting this amazing article. Knowing who to hire can be a real challenge. More than that, knowing why to hire an assistant can be just as important. I recently wrote an article highlighting some resources for agents considering hiring an agent. I’ve included a link to this article in it. Keep up the good articles KW

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  1. […] assistant may be a lifesaver in other aspects of your business, you may want to consider hiring a licensed assistant to perform your client contact duties. There are advantages and disadvantages to both, according to […]

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